FAQ / Vehicle Cash Allowance Optimisation

Surely responsibility lies with the driver, not me?

It is an obvious issue but for many years, personal vehicles used for business purposes have gone unaddressed, and this has created a culture of automatically using personal vehicles with little concern over the implications for doing so.

Where business travel in a personal vehicle is essential, – it is imperative that regular document checks are carried out on grey fleet drivers. The Health and Safety Executive (HSE) ‘Driving and work’ paper refers to “periodic” documentation checks, and the Royal Society for the Prevention of Accidents (ROSPA) identifies a number of documents that could be checked, including MOT certificate, service history, driving licence, business use insurance and registration documents. Whilst failing to keep these in order could potentially have an impact on an individual, the potential impact on a company is far greater. This is as a result of the Health and Safety at Work Act 1974, which states that an employee must ensure as is reasonably practicable, the health and safety at work of all employees. This includes any journeys undertaken whilst on business, whether in a company car or their own vehicle. It is therefore a company’s legal obligation to ensure that its grey fleet is managed, maintained and compliant.

To discuss your organisation’s grey fleet requirements or any aspect of grey fleet management in more detail, please get in touch on 0800 091 4252 or contact us.